EXECUTIVE ASSISTANT
The Louisiana Cancer Research Center is seeking a highly qualified Executive Assistant. Reporting to the Chief Administrator, the Executive Assistant performs, coordinates, and oversees advanced administrative and technical functions while providing crucial, confidential support to LCRC’s executive leadership. The position requires sound judgment, discretion, initiative, and the ability to manage a diverse range of complex administrative responsibilities and office management functions in a dynamic, challenging environment.
ESSENTIAL DUTIES INCLUDE:
Executive Support:
• Provides comprehensive administrative support to the Chief Administrator, Chief Financial Officer, and the LCRC Board of Directors, supporting the advancement of LCRC’s strategic objectives.
• Maintains executive calendars and schedules meetings.
• Arranges travel and coordinates travel logistics (registration, flight, hotel, transportation), processes and manages documentation and receipts, and prepares/monitors travel and expense reports.
• Receives, screens, and prioritizes executive communications. • Drafts, reviews, edits, and processes correspondence, memoranda, reports, and related documents.
• Tracks deadlines, deliverables, and priorities for optimal workflow.
Board and Stakeholder Relations:
• Acts as the primary contact for executives, the Board of Directors, government officials, and external stakeholders.
• Organizes Board and Committee meetings, including preparing agendas, compiling materials, attending, and taking notes and transcribing recorded meeting minutes.
• Facilitates communication among executives, Board members, and stakeholders.
Office Operations:
• Oversees the day-to-day administrative operations of the LCRC office. • Assists in developing and recommending improvements to office processes, procedures, and administrative systems.
• Manages incoming mail and prioritizes items needing immediate attention; logs incoming checks. • Assists LCRC staff with administrative processes to ensure efficiency and compliance.
• Maintains and verifies staff attendance and leave records and provides supporting documentation for the monthly reconciliation process.
Projects and Initiatives:
• Supports special projects and initiatives, collaborating with stakeholders across LCRC.
• Conducts research and analysis on administrative projects; prepares summaries and reports.
• Performs related duties as assigned.
QUALIFICATIONS AND SKILLS:
Qualifications:
A minimum of two (2) years of college coursework in business, administration, general studies, office technology, or related field, plus three (3) years of experience as an executive assistant, administrative assistant, or related position.
Qualification Substitutions:
• Bachelor’s degree and two (2) years of relevant experience; or
• Five (5) or more years’ experience as an executive assistant, administrative assistant, office manager, or similar position(s); or
• An equivalent combination of education and experience.
Essential Skills:
• Excellent written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Meticulous attention to detail and accuracy. • Ability to accurately record, prepare, and transcribe meeting minutes.
• Strong organizational and time-management skills. • Ability to maintain confidentiality and manage sensitive information with discretion. Preferred Qualifications:
• Experience in higher education, healthcare, and/or medical research settings. • Flexibility to adapt to a dynamic, fast-paced, and demanding environment.
• Advanced computer skills, including proficiency with Microsoft Office applications, calendar management, and scheduling.
• Demonstrated ability to manage competing priorities.
• Consistent ability to meet deadlines.
To Apply:
• Or by email to: careers@lcrc.info